What's included
Every contract, clause and obligation
in one connected record
What's included
The problem with
contracts scattered across inboxes and drives
Contracts often live in email threads, shared drives and paper files, with redlines tracked across document versions and renewal dates kept in someone’s calendar—or nowhere at all.
SmartDocs gives every contract a single home: standard templates, a shared clause library, built-in e-signature, and automatic alerts before terms expire or renew.
Deliverables
What's included
Strategy
Understanding your current contract types, templates and approval structure.
- Contract type & clause mapping
- Success criteria definition
- Approval workflow review
Build
Configuring templates, clause libraries and approval workflows.
- Template & clause library setup
- E-signature integration
- QA & testing checklist
Handoff
Enabling your team to author, negotiate and track contracts end to end.
- Technical documentation
- Team training
- Operational runbook
Support
Ongoing monitoring of renewals, obligations and contract performance.
- Renewal & obligation alerts
- Iteration cycles
- Performance adjustments
How we work
A process built for results
Clear milestones and hands-on support, from discovery through go-live.
Discovery & Success Criteria
We review your current contract types, templates and approval structure, and define clear goals for centralizing contract management.
Map Templates + Clause Library
We map your contract types, standard clauses and approval chains, and plan the templates and workflows needed to support them.
Build + Test + Security Review
We configure templates, clause libraries and e-signature integration, testing approval flows and reviewing security at every stage.
Launch + Monitor + Iterate
Go live confidently. We monitor renewals and obligations, catch issues, and optimize based on usage.
Contract management examples
See what's possible
How organizations manage contracts with SmartDocs
Renewal Alert to Signed Amendment
- No missed renewals or lapsed terms.
Vendor Contract Redline Cycle
- Faster turnaround with a full audit trail.
Obligation Tracking to Compliance
- Every obligation tracked to completion.
FAQ
Common questions
Everything you need to know before we start working together.
How does SmartDocs track contract renewals and expirations?
SmartDocs sends automatic alerts before contract terms expire or renew, so a renewal date never sits only in someone's calendar or gets missed entirely.
Can we use our own contract templates and clauses?
Yes. SmartDocs is configured around your existing contract types, a shared clause library, and your current approval structure, so templates and workflows match how your team already works.
Does SmartDocs integrate with SAP and our other systems?
Yes. SmartDocs offers deep SAP integration (ECC and S/4HANA) and connects with other ERPs, storage systems and business tools, keeping your data transparent and accurate across your existing stack.
Is e-signature included?
Yes, built-in e-signature is part of the platform, so contracts can be authored, negotiated and signed without leaving SmartDocs.
How does SmartDocs handle security and compliance?
Security and compliance are built into the platform, with controls that support financial integrity and reduce compliance risk. See our Trust Center for details on how we handle and protect your data.
How are contract redlines and versions managed?
Every contract gets a single home instead of living across email threads and shared drives, so redlines and versions are tracked in one place rather than scattered document copies.
Does SmartDocs monitor contract obligations after signing?
How do we get started?
Book a discovery call and we'll review your current spend management workflows, map the highest-impact areas, and outline a phased rollout tailored to your systems and goals.